Logistical information for conference exhibitors


Thank you to our conference exhibitors!   The following information will help you as you make plans for your exhibits.  We look forward to seeing you in Orlando!

Set-Up and Take-Down of Exhibits:

  • Set up will take place beginning at 1 p.m. on Sunday, April 10 — All exhibits must be completely set prior to the opening reception on Sunday evening in the Mega Town Square at 5:30 p.m.  During set-up, the Town Square is closed to everyone except Town Square exhibitors who are setting up their space.
  • Take down of exhibits — All exhibits should remain in place until 7 p.m. on Tuesday evening, April 12, following the closing reception in the Town Square.
  • Exhibitors are responsible for communicating all information regarding the move-in and move-out schedule to all booth representatives.

Exhibitor Services:

  • Power strips, monitors, etc. may be ordered through the hotel at this link.  Basic internet access will be available in the meeting rooms and Town Square, compliments of our internet sponsor — AdCellerant.  If you require a dedicated hard line for demos at your booth or table, that can be ordered through the hotel at the link above. 
  • Shipping instructions and package labeling standards for the hotel can be found at this link. FedEx is the official shipper of the JW Marriott and they may impose additional charges for any items delivered to the hotel. Those charges will come directly from FedEx.
  • Information from Freeman for any additional booth requirements (for example, different furniture for your space).

Sending Marketing Materials for Inclusion in the Attendee Bags:

If you would like to provide any marketing materials for distribution in the conference bags, please plan on having them arrive at the JW Marriott by Friday, April 8.   If it arrives before Wednesday, April 6, there will be a small holding charge from FedEx, which handles all shipping for the hotel.

Please plan on providing 350 items.

Marketing materials FOR THE ATTENDEE BAGS ONLY can be shipped as follows:

Greg Watson – 321-536-0741
c/o FedEx Office at JW Marriott Bonnet Creek & Spa
14900 Chelonia Parkway
Orlando FL 32821
Mega-Conference/America’s Newspapers
Box ____ of ____

Additional information has been  emailed to all conference exhibitors.


No comments on this item Please log in to comment by clicking here